Description

Source:             BC Hydro

Job Title:          Records Professional - Library & Archives Manager

Job Number:     BCH-R-8874-230302E1

Job Location:    Edmonds, British Columbia, Canada
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Providing clean electricity to 4 million customers takes a diverse workforce and that’s where you come in. We need your talent to help us build major projects to meet growing demand. To help our customers find clean energy solutions for their homes and businesses and to be ready to respond during storms and outages to keep our system reliable. 

Working for BC Hydro is meaningful. And now, the stakes have been raised as we work towards a solution to climate change while safely providing clean, affordable electricity to our customers. 

We offer a healthy work life balance, training opportunities and career progression. We're proud to be ranked as one of B.C.'s Top Employers and one of Canada's Best Diversity Employers. Join us as we build an even cleaner B.C.

JOB DESCRIPTION

Duties:  

This position leads the Library & Archives team and provides expertise and support to BC Hydro’s records and information management program. The position reports to the Manager, Records and Information Operations (RIO). RIO is responsible for providing technology and process leadership to support the enterprise-wide records and information management program protecting BC Hydro’s information assets in all formats and media. As a senior level technology professional, this role will work directly with other business units to enable records and information management outcomes in alignment with corporate, legal, regulatory and other requirements.

Major Responsibilities

* Manage the BC Hydro Corporate Library and Archives (3-4 MoveUp employees).

* Serve as subject matter expert on projects and committees where records and information management is a component.

* Design, implement and evaluate records and information management processes, such as records classification, records storage, scanning and destruction processes.

* Liaises with business units and external parties to research, identify, evaluate and implement technology, processes, and practices that support records management outcomes in alignment with legal, regulatory and other requirements.

* Act as a lead, as required, in the deployment of records and information management capabilities to IT Systems.

* Works collaboratively with other business units in conducting formal needs assessment and analysis of records and information management practices to support effective use of BC Hydro information assets and the technology solutions used to manage those assets.

* Assist with discovery and records searches to support valid internal and external requests. This includes requests for sensitive and confidential records and information.

* Perform system owner activities within the records management system (e.g., FileNet). Specific activities may include configuring user access, updating classification, retention requirements, disposition work flows and auditing system usage.

* Provides input into BC Hydro’s digital archival strategy for long term preservation of electronic records.

* Works with Business Units and General Counsel’s Office to influence and identify business process and technology improvement projects to achieve enterprise-wide records management goals and objectives.

* Provides input into the development of records management policies, standards and guidelines.

* Provide expert assistance to internal clients concerning records management issues.

* Participates in continuing education, research, networking, and professional and industry organizations to develop, maintain, and advance information management knowledge and practices.

Qualifications:  

* Bachelor or Master degree in Information Studies/Science, Archival Studies, a related field of study, Certified Records Management designation, or equivalent direct experience working in records and information management.

* A minimum of 7 years of experience as a technology or records/information management professional.

* A minimum of two years of experience using and implementing electronic records management systems. Experience with FileNet considered an asset.

* Extensive knowledge of records and information management best practices, legal and regulatory requirements and supporting technology standards, policies and procedures as well as a high level of knowledge of the technology solutions deployed within BC Hydro

* Skills and ability to understand and provide advice on technology requirements including functional and non-functional requirements, information architectures (metadata, taxonomy, naming conventions, security, etc.)

* Skills and ability to understand and provide advice on key business processes and compliance management strategies required to manage the records and information lifecycle

* Ability to provide advice, evaluate risks, and propose options/solutions for complex and/or technical information management and information technology issues.

* Experience with using and implementing digital preservation strategies, standards and technologies.

* Strong leadership skills and ability influence cross-functional teams.

* Strong collaboration and relationship management skills with the ability to create and maintain highly influential internal and external relationships.

* Excellent communication, oral and written, is required.

* Demonstrated leadership experience in the Records, Library & Archives industry.

* Strong leadership skills with a demonstrated commitment to motivate, mentor and coach others. 

ADDITIONAL INFORMATION 

* Please note a condition of employment for this role is to maintain your Class 5 Driver's License in good standing.

* Travel between offices may be required.

PN 00012272

How to Apply 

Interested candidates should submit their applications online at https://app.bchydro.com/careers/current_opp.html  by March 20, 2023. 

Click here to access the job posting or visit the BC Hydro “Current Opportunities” Careers page to view and apply for jobs. 

You must use a supported browser, such as Firefox, Internet Explorer, Google Chrome or Safari. Your pop up blocker will also need to be disabled for the BC Hydro Careers site.

On the BC Hydro Careers site, click on the Apply button in order to complete the steps to apply for this job. Please be sure to update your Candidate Profile with your current resume and include copies of your certifications, if applicable.

We're always looking for exceptional people to bring new ideas, fresh thinking and the motivation to help shape the electricity system in B.C. It's an exciting time to be a part of our team as we invest in our system and prepare to meet the challenges of tomorrow.

Our values guide our work. Want to join us? 

We are safe.

We are here for our customers.

We are one team.

We include everyone.

We act with integrity and respect.

We are forward thinking. 

BC Hydro is an equal opportunity employer.

We include everyone. We welcome applications from anyone, including members of visible minorities, women, Indigenous peoples, persons with disabilities, persons of minority sexual orientations and gender identities, and others with the skills and knowledge to productively engage with diverse communities. 

We are also happy to provide reasonable accommodations throughout the selection process and while working at BC Hydro. If you require support applying online because you are a person with a disability, please contact us at Recruitmenthelp@BCHydro.com 

BC Hydro has a COVID-19 Vaccination Policy that requires employees to have a full series of COVID-19 vaccine and provide proof of vaccination on request. This Policy is currently suspended but may resume at BC Hydro's discretion. While the Policy is suspended, all new employees are required to disclose their vaccination status to BC Hydro.

Flexible work model role definitions

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Our four role types identify the degree of flexibility an employee could have to work from home based on the type of work they do. The flexibility for an individual job is up to the manager for each position and the operational requirements. Employees also have the right to work full-time from the office if they prefer. All of our roles require at least some in-person time. 

IBEW/Field – No option to work from home

Resident – Works primarily (4+ days per week) in the office.

Hybrid – May be able to work from home up to 3 days per week.

Remote – Works from home 4+ days per week