Job Function: Nurse
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Galen College of Nursing
Louisville, Kentucky, United States (on-site)
11 days ago
Galen College of Nursing
Louisville, Kentucky, United States
11 days ago
Job Type
Job Function




Are you passionate about delivering superior work outcomes? At Galen College of Nursing, we are committed to a single purpose: offering excellence in nursing education. Our staff and administration live out our vision! We change the life of one to care for the lives of many. Jump-start your career as a Academic Records Trainer today with Galen College of Nursing.


At Galen College of Nursing, we want to ensure your needs are met. We offer a comprehensive package of medical, dental, and vision plans along with unique benefits, including:

  • Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
  • Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.
  • Free counseling services and resources for emotional, physical and financial wellbeing
  • 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
  • Employee Stock Purchase Plan with 10% off HCA Healthcare stock
  • Family support through fertility and family building benefits with Progyny and adoption assistance.
  • Referral services for child, elder and pet care, home and auto repair, event planning and more
  • Consumer discounts through Abenity and Consumer Discounts
  • Retirement readiness, rollover assistance services and preferred banking partnerships
  • Education assistance (tuition, student loan, certification support, dependent scholarships)
  • Colleague recognition program
  • Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)
  • Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.

Learn more about Employee Benefits

Note: Eligibility for benefits may vary by location.

You contribute to our success. Every role has an impact on our students' lives and you have the opportunity to make a difference. We are looking for a dedicated Academic Records Trainer to be a part of our team.

Job Summary and Qualifications

To provide oversight for the onboarding and provide ongoing training of all campus based Academic Records staff. This includes the identification of training needs and working with the campus and college level academic staff to determine the training need to assure accurate record keeping and organizational services that ensure the accuracy and completeness of the students' academic records; support the campuses; and provide customer service to the students, staff and faculty of the college.

Position Responsibilities:

Essential Duties:

  • Assist the Virtual Campus Registrar as needed.
  • Develop individualized training plans for campus-based functions.
  • Orient new campus staff in the scope of duties of the campus registrar's office focusing on culture, process, and compliance training.
  • Host ongoing trainings for campus staff, as needed.
  • Provide training in the appropriate utilization of the Student Information System, the Learning Management system, and the compliance tracking systems while noting process improvement opportunities for further attention and follow up from college leadership.
  • Assist in the creation and update of process maps for campus level Academic Records functions.
  • Identify training needs for registrar staff through regular campus audits of student records; working with campus and college leaders to implement training plans as needed.
  • Advise and work with campus and college academic leaders on process improvement.
  • Assist campuses with records / registration as needed. (Travel may be required)

Other Duties:

  • Perform other duties as assigned
  • Demonstrate ethical behavior and respect confidentiality of information

What qualifications you will need:
  • Training and Experience
    • Maintains expertise in assigned area inclusive of computer training to attain or maintain skills necessary to achieve proficiency on performance responsibilities.
    • Participates successfully in professional learning opportunities available to increase skill and proficiency related to assignment.
  • Minimum of Associate Degree or 4 years of administrative or customer support experience
  • Additional training/experience in software/systems utilized by Academic Records
  • Ability to:
    • Communicate orally with co-workers, customers, clients, or the public in a face-to-face, one-to-one setting or in groups
    • Work cooperatively with other employees, various levels of management, and students.
  • Degree of Supervision: Moderate supervision.

Galen College Values:

Inclusivity: I foster an environment that provides opportunities for every individual to reach their full potential.

Character: I act with integrity and compassion in all I do.

Accountability: I own my role and accept responsibility for my actions.

Respect: I value every person as an individual with unique contributions worthy of consideration.

Excellence: I commit myself to the highest level of quality in everything I do.

At Galen College of Nursing, we offer a unique educational experience we call Pure Nursing. With a focus on nursing education, our knowledgeable and caring faculty and staff take a personal interest in helping our students achieve their goals. Galen is regionally accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) to award Associate, Baccalaureate, and Masters Degrees. Our baccalaureate degree in nursing program is accredited by the Commission on Collegiate Nursing Education (CCNE), and the associate and master's degree in nursing programs are accredited by the Accreditation Commission for Education in Nursing (ACEN). For complete information related to Galen's accreditation status, please visit our website.

Galen College of Nursing is recognized as a 2023 National League of Nursing (NLN) Center of Excellence (COE)

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Job ID: 73109721
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