Job Function: Records Management Executive
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Halifax, Nova Scotia, Canada (on-site)
6 days ago
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Lexington, Kentucky, United States (hybrid)
14 days ago
University of Florida
Gainesville, Florida, United States (hybrid)
29 days ago
Halifax, Nova Scotia, Canada
6 days ago
Job Type
Job Duration
$102,970.00 - $133,260.00
Legal Services
Min Experience
7-10 Years
Required Travel
Salary - Type
Yearly Salary
Job Function
Records Management Executive


Halifax Regional Municipality (HRM) is inviting applications for the permanent, full-time position of Manager, Corporate Information Management in the Office of the Municipal Clerk (MCO) in Legal & Legislative Services

HRM is committed to reflecting the community it serves & recognizing Diversity & Inclusion as one of the Municipality’s core values. We have an Employment Equity Policy & we welcome applications from African Nova Scotians & Other Racially Visible Persons, Women in occupations or positions where they are underrepresented in the workforce, Indigenous/Aboriginal People, Persons with Disabilities & 2SLGBTQ+ Persons. Applicants are encouraged to self-identify on their electronic application

As a Division of the Office of the Municipal Clerk, the Corporate Information Management (CIM) department is responsible for stewarding the development, implementation, & oversight of organizational CIM strategies, policies, procedures, & practices. The department provides education & support to internal Business Units on information management including the development & delivery of information & records management education & training programs to municipal staff, management, & elected officials. The Manager will build on existing internal & external relationships to support the management of the corporate records program across organization. As a member of the MCO management team, the Manager is responsible for ensuring all program activities are carried out in accordance with established responsibilities, schedules, & budgets


  • Plans, develops, implements, & evaluates a program that stewards the organization through their corporate responsibilities for record life cycle management
  • Supports a team who serves as lead point of contact with HRM to support the corporate IM program
  • Works with internal clients to respond to needs & provide recommendations for IM management
  • Provides leadership & brings consistency to IM practices across the organization where applicable
  • Makes investment recommendations & provides on-going endorsement, rationale & objectives for the CIM program to the Municipal Clerk 
  • Provides direction & guidance to the Municipal Archivist relative to the development & implementation of policies & administrative procedures & current and future levels of service for the Municipal Archives
  • Establishes & monitors performance standards for records centre and archives services
  • Leads, coaches, mentors, & manages CIM staff through assigning tasks, work schedules, & responsibilities
  • Establishes, monitors, & manages the operating budget for the CIM division
  • Develops & executes strategic, business, operating & resource plans for the CIM division

For a complete description of duties/responsibilities for this position please email


Education & Experience:

  • Master of Library and Information Studies (MLIS), business administration, information systems, or other relevant field; or suitable combination of formal education and experience
  • Certified Records Manager (CRM), Electronic Records Management (ERM) or Certified Document Imaging Architect (CDIA+) required
  • Minimum eight (8) years of experience in business/systems operations and records management, including five (5) years in a managerial or supervisory role
  • Experience in budget and financial management
  • Experience in strategic planning and project management involving coordination of goals and resources across multiple, related projects
  • Developing and monitoring the delivery of efficient and effective solutions to diverse and complex business problems
  • Leading multi-year enterprise-wide projects
  • Experience managing Information Management professionals preferred
  • Experience as part of an ECM or Knowledge Management is considered an asset

Technical/Job Specific Knowledge and Abilities:

  • Excellent knowledge of information management policies, standards, processes, and practices
  • Desired records management skills include: records retention scheduling, indexing/classification and electronic management systems, records policy and process development, and strategic records, information and imaging systems
  • Proven business analysis and project management skills
  • Strong planning, organizational, meeting management, and facilitation skills
  • Demonstrated ability to develop and implement policies, standards, processes and procedures and to adapt to rapidly changing technology processes, business models, user behaviors and apply them to business needs
  • Demonstrated ability to establish and maintain a high level of trust and confidence, highly effective in collaborative relationships
  • Champions change and effectively manage the implementation of new ideas 
  • Familiar with applicable privacy and access legislation, policies and procedures  
  • Knowledge of all applicable municipal legislation and HRM corporate/ departmental policies and procedures
  • Proficient in MS Office software
  • An equivalent combination of education and experience may be considered

Applicants relying on education & experience equivalencies must clearly demonstrate such equivalencies in their application

Graduation from HRM’s Aspiring Leader’s Program is considered an asset, & completion of the program is equivalent to one year of leadership experience

Security Clearance Requirements: Applicants may be required to complete an employment security screening check

Please note – Testing may be conducted as a component of the selection process to assess technical & job specific knowledge. Candidates, who are selected for testing, may be tested in a group setting, scheduled at the employer’s discretion

Competencies: Analytical Thinking, Communications, Conflict Management, Customer Service, Decision Making, Developing Others, Managing Change, Organizational Awareness, Teamwork & Cooperation, Values & Ethics, Valuing Diversity, Visioning, Strategic Thinking & Innovation

WORK STATUS: Perm, Full Time

Hours of Work: Mon to Fri,8:30 am -4:30 pm, 35 hrs per wk

SALARY: Non-Union, NU9 $102,970-$133,260

WORK LOCATION: 81 Ilsley Ave, Dartmouth, with regularly scheduled office days at 5251 Duke Street, Duke Tower, Floor 7, Halifax, NS    

CLOSING DATE: Applications will be received up to 11:59pm on Tuesday, June 4, 2024. All applications must include a cover letter & resumé.

Please note: We thank all applicants for their interest in this position. Only those applicants selected for interview/testing will be contacted. During the recruitment process, applicants have the right to request an accommodation. Applicants invited to participate in an assessment process (such as an interview or testing) & who require accommodation, should discuss their needs with the Recruiter when invited to the assessment process

Job ID: 73535646
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