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San Francisco Public Utilities Commission
Moccasin, California, United States
7 hours ago

Description

Hetch Hetchy Water and Power is recruiting for a Records Supervisor in Moccasin, CA.

 

Apply at Senior Administrative Analyst - SFPUC (1823):  https://careers.sf.gov/role/?id=743999834809109


Job duties include:

  • Administer the department’s Records and Information Management program.
  • Ensure that documentation pertaining to past and current Hetchy capital projects as well as documentation related to operational activities is efficiently recorded maintained, secured, and made accessible. Documentation includes, but is not limited to reports, engineering design and technical drawings, legal documents, manuals, maps, and correspondence.
  • Plan, direct, and supervise the work performed by Moccasin Records staff and consultants on records search, retrieval, and archiving policies and procedures.  Assess staffing levels, skill-set gaps, and work with the Information Governance Manager to create staffing and staff development plans.
  • Ensure the creation of records that contain accurate, complete and usable information, including the development and management of metadata.
  • Identify and preserve Vital Records as well as items of enduring historic value.
  • Respond in an accurate and timely manner to document search requests and legal holds; develop a continuous improvement program for Records customer service.
  • Produce dashboards and reports on the content of HHWP Records & Information systems for transparency, quality assurance, and operational improvement for the organization.
  • Work collaboratively and cross-functionally to create and implement training programs for employees in various user groups on how to locate, access, and enter documents in Records systems including SharePoint and Hummingbird/eDocs.
  • Establish and lead a Records Coordinator program in collaboration with business stakeholder teams/functional groups within the organization to track business ownership of Records and ensure appropriate categorization and retention rules are applied.
  • Update and maintain the Records file plan and retention schedule through industry research and in consultation with Legal, Regulatory, and Business stakeholders.
  • Research, propose and implement business process changes and technological solutions to ensure that the organization complies with records management policies in a cost-effective and efficient manner.
  • Contribute to strategic planning for the Records function at HHWP, including the roadmap for the Records and Information Management program and corresponding organizational and operating models.

 

Candidates must take an exam and meet minimum qualifications for this position. Please email: hhwpjobs@sfwater.org for more information. 



Job Information

  • Job ID: 64223304
  • Location:
    Moccasin, California, United States
  • Position Title: Records Supervisor
  • Company Name For Job: San Francisco Public Utilities Commission
  • Job Function: Records Management Manager/Supervisor

Please refer to the company's website or job descriptions to learn more about them.

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