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University of Kansas
Lawrence, Kansas, United States
12 days ago

Description

Position Overview

This position supports research administration by implementing a plan to digitize existing paper records of sponsored project awards, archive digital records of closed sponsored project awards and unfunded proposals appropriately during their retention period, and securely destroying sponsored project records that have passed their retention date. The incumbent will develop standard operating procedures that will enable research administration staff in the Office of Research to maintain a digital archive for closed sponsored project records that provides accessibility for research administration staff and potential auditors, as required by applicable regulations and award terms and conditions. The incumbent will also develop protocols and schedules for archiving closed award files, and for secure destruction of award and proposal records that have exceeded applicable retention standards. Actions require extreme attention to detail and excellent organizational skills. The position will require frequent communication with research administration staff.
 Job Description

70% - Document and Database Management
  • Digitize existing paper award records that do not exceed retention standards, label with appropriate destruction date and archive digitally;
  • Securely destroy existing paper award records that have been digitized;
  • Securely destroy existing paper award records that exceed retention standards;
  • Archive existing digital award records that do not exceed retention standards, ensure files are complete, and label with appropriate destruction date;
  • Archive existing unfunded digital proposal records, and label with appropriate destruction date;
  • Securely destroy existing unfunded digital proposal records that exceed retention standards
30% - Develop standard operating procedures for maintenance of digital sponsored project records
  • Develop and document archiving standards and naming conventions to capture destruction date for digital unfunded proposal records and for closed award records, both paper and digital;
  • Develop and document processes and schedules for archiving unfunded digital proposal records and closed digital award records;
  • Develop and document destruction schedule for digital unfunded proposal records that exceed retention standards;
  • Develop and document destruction schedule for closed paper and digital award records that exceed retention standards;
Required Qualifications

  • High school diploma or GED equivalency and four years of office experience or four years of post-secondary education.
  • Two years of  successfully meeting deadlines and turn-around times in a fast-paced work environment as evidenced by application materials.
  • Two years of demonstrated work history that displays initiative and excellent organizational, analytical, and administrative skills.
  • Demonstrated experience with use of Microsoft Office applications or similar systems.
  • Additional Candidate Instruction

    In addition to the online application, the following documents are required to be considered for this position:
  • A cover letter addressing how required and preferred qualifications are met.
  • Resume or curriculum vitae.
  • Contact information for three professional references.
  • UPDATE: Application review begins Tuesday, July 5th, 2022.  Applications will continue to be accepted and reviewed until a qualified pool of applicants is received.

    Job Information

    • Job ID: 63939948
    • Location:
      Lawrence, Kansas, United States
    • Position Title: Temporary Records Management Specialist
    • Company Name For Job: University of Kansas
    • Job Function: Academic Faculty,
      Mathematics and Statistics,
      Research,
      Science and Technology
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