Description

The University of Virginia seeks a Student Records (SR) Analyst to join the Office of the University Registrar (UREG). UREG advances the University's teaching mission by maintaining the accuracy, integrity, and security of student academic records. It also advances the institution's commitment to Inclusive Excellence by continuously considering the impact of its work on diverse communities and by attentively listening to and responding to the needs of those communities, especially marginalized communities. This position will contribute to the smooth operation of academic record processes in UREG and the schools and implement related process improvements in the Student Information System (SIS). Part of the UREG student records support team, they work closely with stakeholders in the schools, departments, and administrative units to foster success for students and colleagues alike.

The successful candidate will be expected to:

• Support UREG's commitment to Inclusive Excellence by developing a culture that is supportive, inclusive, collaborative, and healthy. Apply an equity-minded approach to every aspect of UREG's work.
• Manage functional processes related to student academic records in the Student Information System (SIS)
  
  • Provide maintenance and support to schools during Orientation and start and end of term activities (e.g., Dean's list)
  • Process enrollment uploads for schools each term
  • Coordinate process for cancelling students at the start of each term: work closely with Student Financial Services (SFS), schools, and provost's office to define parameters for cancellation, draft student communications and work with UREG Communications Team to revise, finalize, and disseminate, run cancellation process in SIS
  • Organize and administer required training for the Local Admin School role in SIS
  • Process term activation each term, collaborating as needed with ITS SR Support, SFS, and other units
  • Design solutions that leverage SIS functionality to improve services to UREG, schools, departments, and administrative units
  • Work with school registrars to monitor SIS SR queries and update student records accordingly
• Oversee development of academic structure in SIS
  
  • Prepare requests for adding new programs, plans, subplans, and subject codes in SIS; submit requests to ITS SIS SR Support and communicate with relevant units when updates have been completed
  • Coordinate with enrollment reporting coordinator as needed when making changes to academic structure that will potentially impact reporting
  • Coordinate with colleagues in the International Studies Office (ISO) and SFS as needed when making changes that can impact scholarships, grants, or visa status
  • Create new academic org/group/plan/subplan for special populations of students (e.g., PhD+, visiting graduate researchers)
• Support UREG team in providing high quality services to students, families, and the university community. Respond to inquiries from students, families, and university colleagues professionally with compassion and a willingness to help them navigate the complex processes of a large research university.

Required Knowledge, Skills, and Abilities

• Ability to communicate effectively, both orally and in writing, with people from all levels and backgrounds at the University, including students, families, and faculty members-successful candidates must excel in this area and will have demonstrated their ability to do this particularly well in challenging contexts
• Ability to lead and manage projects and groups effectively in a decentralized environment-ability to build trusting, collaborative relationships and inspire others to work toward a common goal without needing formal authority to be successful-successful candidates must excel in this area and will have demonstrated their ability to do this particularly well in challenging contexts
• Deep intellectual curiosity and desire to understand the principles and values that shape cultures and processes in particular ways; ability to draw upon that understanding to recommend changes that advance those principles and values
• Excellent analytical skills-ability to independently define problems accurately and concisely, using both quantitative and qualitative methods, develop and execute one or more solutions, and evaluate its effectiveness
• Ability to work successfully with individuals from diverse backgrounds, cultures, and life experiences
• Ability to achieve success within a rapidly changing and, at times, uncertain environment-must be comfortable with and inspired by the prospect of change

Required Education

• Bachelor's degree, four years of higher education or student records experience may be substituted in lieu of degree

Required Experience

• Significant student records experience

Preferred Knowledge, Skills, and Abilities

• Knowledge of the policies and procedures of PeopleSoft or other student information systems
• Ability to independently analyze and redesign business processes
• Prior knowledge of academic requirements

For additional information about the position, please contact Kiama Anthony Bishop, Associate University Registrar for Policy and Compliance , at ksa5p@virginia.edu .

This position is located in Charlottesville, VA .

The anticipated start date is August 1, 2022 . Anticipated Hiring Range: $50,000 - $58,000 commensurate with education and experience. This is an Exempt level, benefited position. For more information on the benefits at UVA, visit https://hr.virginia.edu/benefits .

This position will remain open until filled. Review of applicants will begin June 27, 2022. This position will not sponsor applicants for work visas. The University will perform background checks on all new hires prior to employment.

To Apply:

Please apply through Workday , and search for R0037370 . Internal applicants must apply through their UVA Workday profile by searching 'Find Jobs.' Complete an application online with the following documents:

• CV
• Cover letter

Upload all materials into the resume submission field, multiple documents can be submitted into this one field. Alternatively, merge all documents into one PDF for submission. Applications that do not contain all required documents will not receive full consideration.

References will be completed via UVA's standardized process Skill Survey. A total of five references will be requested via SkillSurvey during the final phase of the interview process.

For questions about the application pr ocess, please contact Ashely Cochran, Senior Recruiter and Academic Recruitment Lead at alc6dk@virginia.edu .

For more information about UVA and the Charlottesville community please see http://www.virginia.edu/life/charlottesville and https://embarkcva.com/.

COVID Vaccination Requirement and Guidelines

Please visit the UVA COVID-19 Job Requirements and Guidelines webpage prior to applying for current information regarding vaccination requirementsandguidelines for employment at UVA.

The University of Virginia, i ncluding the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician's Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.